We specify a few things, not everyone can do your expense report, not all expenses are reimbursable and configurable as "notes spending".
Who can do your expense report? It can be done by managers who portfolio expenses, from single and multiple agents, employees or employees who have to go away. In all cases it is necessary that both sides agree.
What is refundable, travel expenses (train, plane, taxi, bus) if you are using your own car you can make the flat-rate calculation with ACI table for the refund, the hotel expenses (room only and restaurant), except restaurants if they are included in the hotel or expenditure incurred for representation of the company, motorway tolls or parking.
Any expenditure must be documented with a receipt, each receipt must be attached to an A4 sheet together with the note sheet spending delivered by the company.
The note expense sheet must be delivered by the company when the employee, contractor, agent or officer has an output agreed with the company, in the case of managers and agents may be delivered earlier this month. If you agree with the company on a specific day for refund, once or twice a month, or as often as employees are allowed exit.
The expense statement must state the name of the company with all its details, where you can print on letterhead and contain the generality of the employee requesting the redemption, all expenditure incurred for traveling individually and not cumulative; for example, if I have two receipts for the restaurant I'll have to enter them separately per day. The total expenditure and a brief explanation of what has been done.
If there are no receipts, the company will not be required to reimburse, so avoid losing receipts, even photographed them in a visible way that the date, the content and the amount is easily seen if you lose you can attach at least photos if you accepted by the company.
From its part, the company must deliver a copy of the note received with added spending accounting redemption, if it occurred to transfer the accounting of the transfer, whether with cash will need to be reported in detail, all the cuts and amount of which are part of the refund. For example, if you have to return 53,36 € you should write to the redemption order; 2 cuts from 20 €, 1 cut from 10 €, coins: 2 €, 1 €, 20 cents. €, 10 cents. €, 5 cents. €, 1 cent. €. This is to account for the case properly, this fact must be accurate to the penny and should not miss even one.
Rashna